Scheduling Central Pool Classrooms
The process for scheduling Central Pool classrooms is dependent upon the purpose, timing, frequency, and need for special services of the event(s).
Course Scheduling |
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Room assignments for courses are made by the Office of the University Registrar based upon information provided by course administrators
in each academic department. Requests should not be submitted directly to the Registrar's Office unless you are specifically asked to do so.
For more information about this process, please contact the course administrator for your department.
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Academic Event Scheduling |
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Academic events are scheduled by the Office of the University Registrar through the Infosilem Campus Portal.
Academic events are defined as short-term events that are related to a course or academic department, such as mid-term exams, review sessions, or departmental meetings, including those that are held between regular academic terms.
Any other event request is considered a special event.
Special events are scheduled through the Perelman Quadrangle scheduling office using the
Special Events Scheduling web form.
A special event meets one or more of the following criteria:
- This event will be held on a Saturday or Sunday, or on Martin Luther King, Jr. Day or Labor Day.
- This event includes a high-profile speaker.
- This event includes a performance of any kind.
- This event is a conference.
- This event will be open to non-Penn attendees.
- This event is hosted by a student organization.
- Special audio-visual setups — i.e., anything requiring equipment or configurations that are not part of the standard technology in the requested room — are required at this event.
Questions about whether an event is academic or special should be referred to the Office of the University Registrar at .
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Academic Change Requests |
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After course room assignments have been finalized, faculty and department administrators may submit a request to the Office of the University Registrar
for a change to the classroom assignment for a specific course through the Academic Change Request web form.
Please note that if a classroom has not yet been assigned to your course, you should contact your department's course administrator as described above.
Also please note that the Academic Change Request form may be submitted by faculty and department administrators only.
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SAIL Scheduling |
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Because of the small number of classrooms available on campus for Structured, Active, In-class Learning, scheduling requests for courses using this pedagogy are coordinated before submission
as a group to the Registrar's Office. Please use the SAIL Classroom Request web form for these requests.
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Special Event Scheduling |
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Requests for the use of classrooms for special events — i.e., conferences, receptions, or events sponsored by Penn student groups or by non-University organizations — should be submitted to
the Perelman Quadrangle scheduling office using the
Special Event Scheduling web form.
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Classroom Finder |
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Classroom Technology Services maintains the Classroom Finder, a tool that allows requesters to search for classrooms in the Central Pool that are best suited to the
needs of the course or event based upon criteria provided by the requester, such as room capacity (seats), layout (auditorium, lecture, seminar, active learning), and/or the technology available in the classroom.
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